ACA Reporting

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ACA Reporting

Affordable Care Act (ACA) Reporting

A Comprehensive Guide for Employers

As the deadlines for Affordable Care Act (ACA) reporting approach, employers face a mounting workload in compiling employee information and identification numbers. Payroll Resources recognizes the challenges businesses encounter in meeting ACA obligations. Our service aims to make this hassle-free by providing a comprehensive overview of ACA requirements, ensuring employers understand their responsibilities.

Mitigating Risks and Ensuring Compliance

The ACA mandates reporting deadlines to enforce the provision of minimum essential coverage (MEC) to at least 95% of employees. Payroll Resources emphasizes the importance of compliance to avoid penalties and maintain regulatory adherence. With our assistance, employers gain insight into the nuances of ACA regulations, facilitating smoother compliance processes.

What Are the ACA Reports?

These report forms play a crucial role in enabling the IRS to verify employer compliance with the employer mandate. The forms include:


Form 1095-A: This document is completed by individuals holding health insurance coverage under the Health Insurance Marketplace.

Form 1095-B: Employers offering self-insured health coverage submit this form through health insurance providers. While common among small businesses, larger organizations are increasingly opting for this coverage.

Form 1095-C: ALEs receive this form, providing either fully insured or self-insured health coverage to individuals classified as full-time employees. This also encompasses self-insured ALEs with part-time employees.

Form 1094-B: This serves as a cover sheet and, when filed alongside Form 1095-B, both documents provide details regarding coverage type.

Form 1094-C: All ALEs are mandated to file Forms 1094-C and 1095-C regarding health coverage offered from 2016 onward. It acts as a cover sheet for Form 1095-C, which is submitted when employers must forward Form 1095-C to the IRS.

Each year, employers are required to complete these forms with healthcare coverage information for the preceding calendar year, subsequently submitting them to the IRS and providing copies to their employees. The data encompasses:

  • Employer Identification Number and contact information
  • Names and addresses of employees
  • Employees’ social security numbers and months of coverage
  • Employee dependents
  • Taxpayer Identification Number

All-in-one Payroll Solutions

  • Simplify your finances with Payroll Resources, your go-to solution for all things payroll and taxes. Whether it’s Tax Processing, Time and Attendance Software, or Paperless Reporting, we’ve got you covered. Trust us to make managing your money a breeze.
  • Background Checks are essential for verifying individuals’ history, credentials, and suitability for employment or other purposes. By conducting thorough screenings, we ensure the safety and integrity of our workforce and operations.
  • Labor Law dictates the rights and responsibilities of both employees and employers within the workplace, ensuring fair treatment and adherence to legal standards. By complying with labor regulations, businesses uphold ethical practices and foster a harmonious work environment
  • E-Verify is an electronic system that allows employers to verify the employment eligibility of newly hired employees. By electronically confirming work authorization, businesses ensure compliance with immigration laws and maintain a legal workforce
  • New Hire Reporting involves the timely submission of employee information to state agencies, facilitating compliance with employment regulations. By promptly reporting new hires, businesses adhere to legal requirements and support efficient workforce management.
  • Worker’s Compensation Audit Preparation involves gathering and organizing documentation to ensure readiness for regulatory inspections. By proactively preparing for audits, businesses demonstrate compliance with safety standards and mitigate potential liabilities.
  • Benefit Reconciliation involves comparing employee benefits records with insurance provider statements to ensure accuracy and resolve discrepancies. By conducting thorough reconciliation processes, businesses maintain transparency and ensure employees receive their entitled benefits.
  • ACA Reporting involves compiling and submitting accurate information regarding employee healthcare coverage to regulatory authorities. By adhering to ACA reporting requirements, businesses ensure compliance with healthcare regulations and avoid potential penalties.
  • Timekeeping involves accurately recording and tracking employee work hours for payroll and attendance purposes. By implementing effective timekeeping systems, businesses ensure fair compensation for employees and streamline payroll processes.

Streamlining Compliance Efforts with Payroll Resources

As deadlines loom, employers must adopt proactive measures to gather and organize employee healthcare coverage data. Payroll Resources offers tailored solutions to streamline reporting processes, empowering businesses to navigate ACA requirements effectively. By leveraging our expertise, employers can mitigate risks, meet deadlines, and ensure seamless compliance with ACA regulations. For personalized assistance, contact us at 205-734-3335.

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